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This depends on the provider and entity type.",{"type":51,"attrs":190,"content":192},{"textAlign":53,"key":191},"p-9",[193],{"text":194,"type":58},"For anti-money-laundering purposes, the provider verifies the company and the people who legally represent or ultimately own it.",{"type":51,"attrs":196,"content":198},{"textAlign":53,"key":197},"p-10",[199],{"text":200,"type":58},"Under such an arrangement, no director signs a guarantee. 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That is a decision you can make for fifty people at once.",{"type":153,"attrs":545,"content":546},{"level":507,"textAlign":53},[547],{"text":548,"type":58,"marks":549},"Shared payment rails, different acceptance",[550],{"type":143},{"type":51,"attrs":552,"content":554},{"textAlign":53,"key":553},"p-44",[555],{"text":556,"type":58},"Both card types use the same scheme authorisation and clearing infrastructure, followed by settlement on the same rails.",{"type":51,"attrs":558,"content":560},{"textAlign":53,"key":559},"p-45",[561],{"text":562,"type":58},"However, merchants can identify the product type and may reject prepaid cards even where they accept traditional debit cards.",{"type":153,"attrs":564,"content":565},{"level":507,"textAlign":53},[566],{"text":567,"type":58,"marks":568},"A different legal footing for the funds",[569],{"type":143},{"type":51,"attrs":571,"content":573},{"textAlign":53,"key":572},"p-46",[574],{"text":575,"type":58},"The framework governing the money behind a card depends on what the issuer is and where it holds its authorisation.",{"type":51,"attrs":577,"content":579},{"textAlign":53,"key":578},"p-47",[580],{"text":581,"type":58},"A bank or credit institution holds money behind a debit card as a deposit.",{"type":51,"attrs":583,"content":585},{"textAlign":53,"key":584},"p-48",[586,588,592],{"text":587,"type":58},"An authorised payment institution or electronic money institution typically holds money behind a prepaid card as ",{"text":589,"type":58,"marks":590},"e-money",[591],{"type":143},{"text":593,"type":58}," or client funds. It must safeguard those funds rather than hold them as deposits.",{"type":51,"attrs":595,"content":597},{"textAlign":53,"key":596},"p-49",[598],{"text":599,"type":58},"The precise safeguarding rules sit in different instruments across the UK and EU, even where the practical outcome is similar.",{"type":51,"attrs":601,"content":603},{"textAlign":53,"key":602},"p-50",[604],{"text":605,"type":58},"Because the applicable framework turns on the issuer's legal entity type and jurisdiction of authorisation, the issuer's register entry is the right starting point for determining which rules apply to your own card.",{"type":51,"attrs":607,"content":609},{"textAlign":53,"key":608},"p-51",[610],{"text":611,"type":58},"Where the distinction matters for your treasury policy, confirm the position with a qualified adviser who can review:",{"type":162,"content":613},[614,622,630,638],{"type":165,"content":615},[616],{"type":51,"attrs":617,"content":619},{"textAlign":53,"key":618},"p-52",[620],{"text":621,"type":58},"The issuer's authorisation",{"type":165,"content":623},[624],{"type":51,"attrs":625,"content":627},{"textAlign":53,"key":626},"p-53",[628],{"text":629,"type":58},"The cardholder agreement",{"type":165,"content":631},[632],{"type":51,"attrs":633,"content":635},{"textAlign":53,"key":634},"p-54",[636],{"text":637,"type":58},"The relevant jurisdiction",{"type":165,"content":639},[640],{"type":51,"attrs":641,"content":643},{"textAlign":53,"key":642},"p-55",[644],{"text":645,"type":58},"The safeguarding method",{"type":51,"attrs":647,"content":649},{"textAlign":53,"key":648},"p-56",[650],{"text":651,"type":58},"That last point belongs in your treasury policy.",{"type":51,"attrs":653,"content":655},{"textAlign":53,"key":654},"p-57",[656],{"text":657,"type":58},"Deposit guarantee schemes cover bank deposits within their limits, but they do not cover safeguarded funds in the same way.",{"type":51,"attrs":659,"content":661},{"textAlign":53,"key":660},"p-58",[662],{"text":663,"type":58},"Funds held by payment and e-money firms are safeguarded rather than held as bank deposits. The protection outcome, including whether the Financial Services Compensation Scheme applies, is not uniform.",{"type":51,"attrs":665,"content":667},{"textAlign":53,"key":666},"p-59",[668],{"text":669,"type":58},"It depends on:",{"type":162,"content":671},[672,680,688,695],{"type":165,"content":673},[674],{"type":51,"attrs":675,"content":677},{"textAlign":53,"key":676},"p-60",[678],{"text":679,"type":58},"The issuer's legal entity",{"type":165,"content":681},[682],{"type":51,"attrs":683,"content":685},{"textAlign":53,"key":684},"p-61",[686],{"text":687,"type":58},"The jurisdiction in which the issuer is authorised",{"type":165,"content":689},[690],{"type":51,"attrs":691,"content":693},{"textAlign":53,"key":692},"p-62",[694],{"text":645,"type":58},{"type":165,"content":696},[697],{"type":51,"attrs":698,"content":700},{"textAlign":53,"key":699},"p-63",[701],{"text":702,"type":58},"The specific cardholder agreement",{"type":51,"attrs":704,"content":706},{"textAlign":53,"key":705},"p-64",[707],{"text":708,"type":58},"A position that applies in one market does not automatically carry across to another.",{"type":51,"attrs":710,"content":712},{"textAlign":53,"key":711},"p-65",[713],{"text":714,"type":58},"Check the issuer's register entry for the relevant jurisdiction, review the cardholder agreement, and confirm the applicable position with a specialist before relying on any protection claim.",{"type":51,"attrs":716,"content":718},{"textAlign":53,"key":717},"p-66",[719],{"text":720,"type":58},"Keeping the loaded balance close to a month's expected spend, rather than using the programme for wider treasury holdings, keeps the question small.",{"type":153,"attrs":722,"content":723},{"level":155,"textAlign":53},[724],{"text":725,"type":58,"marks":726},"Why should your company use prepaid cards?",[727],{"type":143},{"type":51,"attrs":729,"content":730},{"textAlign":53,"key":54},[731],{"text":732,"type":58},"Your company should use prepaid cards when you want:",{"type":162,"content":734},[735,742,749,756,763,770],{"type":165,"content":736},[737],{"type":51,"attrs":738,"content":739},{"textAlign":53,"key":112},[740],{"text":741,"type":58},"Spending controlled before the money leaves",{"type":165,"content":743},[744],{"type":51,"attrs":745,"content":746},{"textAlign":53,"key":118},[747],{"text":748,"type":58},"Employees kept out of their own pockets",{"type":165,"content":750},[751],{"type":51,"attrs":752,"content":753},{"textAlign":53,"key":124},[754],{"text":755,"type":58},"Card access widened across the team",{"type":165,"content":757},[758],{"type":51,"attrs":759,"content":760},{"textAlign":53,"key":130},[761],{"text":762,"type":58},"Spending limits enforced at card level",{"type":165,"content":764},[765],{"type":51,"attrs":766,"content":767},{"textAlign":53,"key":148},[768],{"text":769,"type":58},"Fewer reimbursement claims",{"type":165,"content":771},[772],{"type":51,"attrs":773,"content":774},{"textAlign":53,"key":169},[775],{"text":776,"type":58},"More complete transaction data at month-end",{"type":51,"attrs":778,"content":779},{"textAlign":53,"key":177},[780],{"text":781,"type":58},"Across UK and EEA prepaid programmes, the funded-limit model removes the credit line that would otherwise require a personal or corporate guarantee.",{"type":51,"attrs":783,"content":784},{"textAlign":53,"key":185},[785],{"text":786,"type":58},"However, the exact onboarding and guarantee position is set by the chosen provider.",{"type":51,"attrs":788,"content":789},{"textAlign":53,"key":191},[790],{"text":791,"type":58},"Compared with a company credit card, each of these goals can be easier to reach because the prepaid model puts the funded limit directly on the card. Providers may also configure rules at card level.",{"type":153,"attrs":793,"content":794},{"level":155,"textAlign":53},[795],{"text":796,"type":58,"marks":797},"Prepaid employee expense card vs company credit card: 2026 comparison",[798],{"type":143},{"type":51,"attrs":800,"content":801},{"textAlign":53,"key":197},[802],{"text":803,"type":58},"The table below compares the two models on the dimensions a controller typically reviews.",{"type":51,"attrs":805,"content":806},{"textAlign":53,"key":210},[807],{"text":808,"type":58},"It describes UK and EEA programmes in general terms. Onboarding, guarantee, limit, and control positions vary by issuer, entity type, and jurisdiction, so read each row against your own provider's terms.",{"type":810,"content":811},"table",[812,847,876,904,932,960,988,1016,1044],{"type":813,"content":814},"tableRow",[815,827,837],{"type":816,"attrs":817,"content":819},"tableHeader",{"colspan":818,"rowspan":818,"colwidth":53},1,[820],{"type":51,"attrs":821,"content":822},{"textAlign":53,"key":223},[823],{"text":824,"type":58,"marks":825},"Dimension",[826],{"type":143},{"type":816,"attrs":828,"content":829},{"colspan":818,"rowspan":818,"colwidth":53},[830],{"type":51,"attrs":831,"content":832},{"textAlign":53,"key":229},[833],{"text":834,"type":58,"marks":835},"Prepaid employee expense card",[836],{"type":143},{"type":816,"attrs":838,"content":839},{"colspan":818,"rowspan":818,"colwidth":53},[840],{"type":51,"attrs":841,"content":842},{"textAlign":53,"key":244},[843],{"text":844,"type":58,"marks":845},"Company credit card",[846],{"type":143},{"type":813,"content":848},[849,860,868],{"type":850,"attrs":851,"content":852},"tableCell",{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[853],{"type":51,"attrs":854,"content":855},{"textAlign":53,"key":254},[856],{"text":857,"type":58,"marks":858},"Funding",[859],{"type":143},{"type":850,"attrs":861,"content":862},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[863],{"type":51,"attrs":864,"content":865},{"textAlign":53,"key":262},[866],{"text":867,"type":58},"Finance loads money in advance from a company account. The issuer extends no credit.",{"type":850,"attrs":869,"content":870},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[871],{"type":51,"attrs":872,"content":873},{"textAlign":53,"key":270},[874],{"text":875,"type":58},"The issuer provides a credit line. The company settles the balance after the statement cycle.",{"type":813,"content":877},[878,888,896],{"type":850,"attrs":879,"content":880},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[881],{"type":51,"attrs":882,"content":883},{"textAlign":53,"key":276},[884],{"text":885,"type":58,"marks":886},"Onboarding",[887],{"type":143},{"type":850,"attrs":889,"content":890},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[891],{"type":51,"attrs":892,"content":893},{"textAlign":53,"key":291},[894],{"text":895,"type":58},"Onboarding typically centres on business and beneficial-owner verification rather than a credit assessment. Providers may still conduct risk, fraud, AML, or other checks. Requirements vary by provider and entity type.",{"type":850,"attrs":897,"content":898},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[899],{"type":51,"attrs":900,"content":901},{"textAlign":53,"key":297},[902],{"text":903,"type":58},"The issuer assesses creditworthiness and sets limits subject to status. Some issuers require a director's personal guarantee for limited companies.",{"type":813,"content":905},[906,916,924],{"type":850,"attrs":907,"content":908},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[909],{"type":51,"attrs":910,"content":911},{"textAlign":53,"key":316},[912],{"text":913,"type":58,"marks":914},"Spend limit",[915],{"type":143},{"type":850,"attrs":917,"content":918},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[919],{"type":51,"attrs":920,"content":921},{"textAlign":53,"key":324},[922],{"text":923,"type":58},"Finance sets each card's limit and can change it in real time where the provider supports this.",{"type":850,"attrs":925,"content":926},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[927],{"type":51,"attrs":928,"content":929},{"textAlign":53,"key":332},[930],{"text":931,"type":58},"The issuer agrees a company facility, within which finance may set card sub-limits. Structures vary by issuer.",{"type":813,"content":933},[934,944,952],{"type":850,"attrs":935,"content":936},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[937],{"type":51,"attrs":938,"content":939},{"textAlign":53,"key":340},[940],{"text":941,"type":58,"marks":942},"Policy checks",[943],{"type":143},{"type":850,"attrs":945,"content":946},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[947],{"type":51,"attrs":948,"content":949},{"textAlign":53,"key":354},[950],{"text":951,"type":58},"The provider applies configured limits and merchant rules at authorisation. Other rules may be flagged for later review.",{"type":850,"attrs":953,"content":954},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[955],{"type":51,"attrs":956,"content":957},{"textAlign":53,"key":360},[958],{"text":959,"type":58},"The issuer or connected software may apply configured controls, while finance reviews remaining exceptions during transaction or statement review.",{"type":813,"content":961},[962,972,980],{"type":850,"attrs":963,"content":964},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[965],{"type":51,"attrs":966,"content":967},{"textAlign":53,"key":377},[968],{"text":969,"type":58,"marks":970},"Transaction visibility",[971],{"type":143},{"type":850,"attrs":973,"content":974},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[975],{"type":51,"attrs":976,"content":977},{"textAlign":53,"key":387},[978],{"text":979,"type":58},"Providers may offer a real-time feed and alerts as each purchase is authorised.",{"type":850,"attrs":981,"content":982},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[983],{"type":51,"attrs":984,"content":985},{"textAlign":53,"key":397},[986],{"text":987,"type":58},"Visibility may come through an earlier transaction feed or the statement cycle, depending on the programme.",{"type":813,"content":989},[990,1000,1008],{"type":850,"attrs":991,"content":992},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[993],{"type":51,"attrs":994,"content":995},{"textAlign":53,"key":405},[996],{"text":997,"type":58,"marks":998},"Receipt capture",[999],{"type":143},{"type":850,"attrs":1001,"content":1002},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[1003],{"type":51,"attrs":1004,"content":1005},{"textAlign":53,"key":413},[1006],{"text":1007,"type":58},"Connected platforms may prompt the cardholder at the point of purchase.",{"type":850,"attrs":1009,"content":1010},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[1011],{"type":51,"attrs":1012,"content":1013},{"textAlign":53,"key":421},[1014],{"text":1015,"type":58},"Connected platforms may prompt earlier, while traditional workflows collect receipts at claim submission, often weeks later.",{"type":813,"content":1017},[1018,1028,1036],{"type":850,"attrs":1019,"content":1020},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[1021],{"type":51,"attrs":1022,"content":1023},{"textAlign":53,"key":429},[1024],{"text":1025,"type":58,"marks":1026},"Month-end role",[1027],{"type":143},{"type":850,"attrs":1029,"content":1030},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[1031],{"type":51,"attrs":1032,"content":1033},{"textAlign":53,"key":442},[1034],{"text":1035,"type":58},"Finance checks completeness for transactions that cardholders have already coded.",{"type":850,"attrs":1037,"content":1038},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[1039],{"type":51,"attrs":1040,"content":1041},{"textAlign":53,"key":464},[1042],{"text":1043,"type":58},"Finance typically performs the primary reconciliation exercise and records accruals for spend still in process.",{"type":813,"content":1045},[1046,1056,1064],{"type":850,"attrs":1047,"content":1048},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[1049],{"type":51,"attrs":1050,"content":1051},{"textAlign":53,"key":470},[1052],{"text":1053,"type":58,"marks":1054},"Fees to review",[1055],{"type":143},{"type":850,"attrs":1057,"content":1058},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[1059],{"type":51,"attrs":1060,"content":1061},{"textAlign":53,"key":480},[1062],{"text":1063,"type":58},"Platform and card administration fees, including loading fees on some programmes, plus FX markup.",{"type":850,"attrs":1065,"content":1066},{"colspan":818,"rowspan":818,"colwidth":53,"backgroundColor":53},[1067],{"type":51,"attrs":1068,"content":1069},{"textAlign":53,"key":488},[1070],{"text":1071,"type":58},"Card or account charges under the agreement, including annual fees or interest, plus FX markup.",{"type":51,"attrs":1073,"content":1074},{"textAlign":53,"key":494},[1075],{"text":1076,"type":58},"On a credit card, an out-of-policy purchase may first appear during transaction or statement reconciliation.",{"type":51,"attrs":1078,"content":1079},{"textAlign":53,"key":515},[1080],{"text":1081,"type":58},"On a prepaid card, configured controls may decline it at the till or flag it the same day, depending on the provider and rule.",{"type":51,"attrs":1083,"content":1084},{"textAlign":53,"key":521},[1085],{"text":1086,"type":58},"The onboarding row matters when you want to issue cards to fifty people rather than five:",{"type":162,"content":1088},[1089,1096],{"type":165,"content":1090},[1091],{"type":51,"attrs":1092,"content":1093},{"textAlign":53,"key":534},[1094],{"text":1095,"type":58},"A credit facility scales through the issuer's appetite.",{"type":165,"content":1097},[1098],{"type":51,"attrs":1099,"content":1100},{"textAlign":53,"key":540},[1101],{"text":1102,"type":58},"A prepaid programme scales through your own funding.",{"type":153,"attrs":1104,"content":1105},{"level":346,"textAlign":53},[1106],{"text":1107,"type":58,"marks":1108},"Reducing employee reimbursement",[1109],{"type":143},{"type":51,"attrs":1111,"content":1112},{"textAlign":53,"key":553},[1113],{"text":1114,"type":58},"Widening card access also removes the quiet cost of employees fronting company expenses.",{"type":51,"attrs":1116,"content":1117},{"textAlign":53,"key":559},[1118,1120,1129],{"text":1119,"type":58},"In Conferma's ",{"text":1121,"type":58,"marks":1122},"The Invisible 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stress.",{"type":51,"attrs":1155,"content":1156},{"textAlign":53,"key":596},[1157],{"text":1158,"type":58},"For finance, that lag is also a documentation lag.",{"type":51,"attrs":1160,"content":1161},{"textAlign":53,"key":602},[1162],{"text":1163,"type":58},"Receipts submitted weeks after purchase arrive without context, and the reimbursement queue competes with the close for the same hours.",{"type":51,"attrs":1165,"content":1166},{"textAlign":53,"key":608},[1167,1169,1176],{"text":1168,"type":58},"A prepaid card shrinks that queue, leaving the ",{"text":1170,"type":58,"marks":1171},"expense claims workflow",[1172,1175],{"type":138,"attrs":1173},{"href":1174,"uuid":53,"anchor":53,"target":141,"linktype":35},"https://www.spendesk.com/glossary/expense-claims/",{"type":143},{"text":1177,"type":58}," to handle residual cases such as mileage.",{"type":153,"attrs":1179,"content":1180},{"level":346,"textAlign":53},[1181],{"text":1182,"type":58,"marks":1183},"Credit checks and personal 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Several also require a personal guarantee from directors of limited companies and LLPs.",{"type":51,"attrs":1196,"content":1197},{"textAlign":53,"key":634},[1198],{"text":1199,"type":58},"The decision rests on the issuer's risk assessment of the business and its directors.",{"type":51,"attrs":1201,"content":1202},{"textAlign":53,"key":642},[1203],{"text":1204,"type":58},"A prepaid programme extends no credit, so the onboarding check is business verification instead.",{"type":51,"attrs":1206,"content":1207},{"textAlign":53,"key":648},[1208],{"text":1209,"type":58},"For anti-money-laundering purposes, the provider verifies the company and the people who legally represent or ultimately own it. No director signs a guarantee.",{"type":51,"attrs":1211,"content":1212},{"textAlign":53,"key":654},[1213],{"text":1214,"type":58},"Whether a guarantee or credit check applies in your case depends on the issuer and your entity type, so confirm the terms before choosing a route.",{"type":153,"attrs":1216,"content":1217},{"level":155,"textAlign":53},[1218],{"text":1219,"type":58,"marks":1220},"How prepaid cards work",[1221],{"type":143},{"type":51,"attrs":1223,"content":1224},{"textAlign":53,"key":660},[1225],{"text":1226,"type":58},"A prepaid employee expense card works in four steps:",{"type":1228,"attrs":1229,"content":1231},"ordered_list",{"order":818,"key":1230},"ol-0",[1232,1239,1246,1253],{"type":165,"content":1233},[1234],{"type":51,"attrs":1235,"content":1236},{"textAlign":53,"key":666},[1237],{"text":1238,"type":58},"Finance funds a central balance.",{"type":165,"content":1240},[1241],{"type":51,"attrs":1242,"content":1243},{"textAlign":53,"key":676},[1244],{"text":1245,"type":58},"Finance allocates money and rules to individual cards.",{"type":165,"content":1247},[1248],{"type":51,"attrs":1249,"content":1250},{"textAlign":53,"key":684},[1251],{"text":1252,"type":58},"The card network authorises each purchase against the card's balance and configured rules.",{"type":165,"content":1254},[1255],{"type":51,"attrs":1256,"content":1257},{"textAlign":53,"key":692},[1258],{"text":1259,"type":58},"The transaction and receipt are captured for accounting and review.",{"type":51,"attrs":1261,"content":1262},{"textAlign":53,"key":699},[1263],{"text":1264,"type":58},"Where the provider supports it, the transaction posts to your platform as it happens and triggers a receipt prompt.",{"type":51,"attrs":1266,"content":1267},{"textAlign":53,"key":705},[1268],{"text":1269,"type":58},"You set the limit and merchant restriction at step two. 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